Everything You Need to Know About Mail Organization Systems

Posted by on Sep 22, 2015 in Mac OS 101, Mail Organization, System for Mac OS | Comments Off on Everything You Need to Know About Mail Organization Systems


You are all aware of how hard is to keep your mail organized on Mac OS. Mail organization is really boring thing, so I decided to look around for tips and to and tools for making this job easier. And finally here is my top 8 advices on Mail Organizations System for Mac OS. These tips or advices, call them whatever you want, will help you automate your mail organization.

     So let us see what we can do about this troublesome issue.

  • Tracking Shipments can be an issue if you order online on regular basis, but you can keep an eye on them with Junocloud and its option Delivery Status. Choose a rule that mentions key words for shipments and forward them to Junocloud’s tracking. There are options on creating additional and more complex rules if you want particular shipments being closely followed for some reasons.
  • Forwarding of mails that have special formatting can be easily done with Mail options or you can utilize a tool called Keyboard Maestro. By binding specified actions in an order you can create a macro that can be bound to a single key. By creating path of actions you want to use ( open – write text-activate special formatting-send to-address ) and biding it to a key you can do all that by hitting that key.
  • Standard greeting reply is also done by creating macro in a Keyboard Maestro. It is simple macro that lets you send a greeting you created macro for by hitting the hotkey. You can have multiple macros for all occasions.

  1. Bye bye Reply-all-goers is a dream come true for everyone and can be done by creating a specified rule in Mail. It is simple: write a rule that excludes or transfers messages from domains where this kind of people gathers.
  2. Storing and management of files with Evernote is the easiest way to store files. Evernote can be used in a fashion that you can sort files by their subjects, and with @ in front you can jump directly to those files.
  3. Flag mails from some senders so you can notice them in a flock of other mails. You just need to set a new rule that states that messages from some mails are to be different colored. After setting that you need add stop evaluating rules, in order to prevent other rules from interfering with rule you wrote.
  4. Message filtering with iCloud is a good way to avoid having your iPhone bombarded with messages. You have to log in to your iCloud account, go to mail option and set a rule that states where messages will go. You can also set a few rules that will automatically sort out your messages to different folders you want.
  5. Mailing tweets is a strange thing, or not? When you browse your tweeter and someone tweets you something interesting to watch or to read but you don’t have time in that moment, you can send those tweets to your mail by activating tweeter and mail channels in IFTTT, and there you can write a command that will state for example that every tweet you mark as favorite will be sent to your mail.